Receiving Insp. Work Instructions
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Receiving Insp. Work Instructions

Control # 130.2 / Rev. / A

I. Purpose

To establish instructions for receiving inspection of materials.

II. Responsibilities

The Quality Assurance Manager or designated quality representative is responsible for the maintenance of this work instruction.

1 Receiving Inspection [inspection requirements & instructions for materials that require receiving inspection]

All parts and materials subject to receiving inspection shall be inspected in accordance with customer purchase order requirements, drawings and Mil. Std. specifications.

Receiving Records

The quality and receiving departments are responsible for maintaining receiving records.
These records include but are not limited to:

  • receiving logs

  • receiving inspection records

  • monthly quality vendor audits

  • the DMR files

Receiving shall inspect and verify all raw material by reconciling the purchase order requirements with the packing slip provided by the supplier.
Statistical analysis is the preferred method of receiving inspection.
Receiving inspection may be omitted if the supplier has been established as a certified vendor per requirements.All parts and materials shall be logged in upon being submitted to receiving inspection.
If inspection is required, all parts and material received shall be routed to one of two designated areas:

  • The manufacturing inspection area

  • The incoming raw material staging area

The receiving inspector or designated quality representative shall perform all necessary inspections and tests to insure conformance to requirements.
Upon acceptance, the inspector or quality representative shall sign off the job card and enter results in the receiving inspection log.

If at any time parts or materials are rejected, the individual rejecting the material shall initiate an DMR (Discrepant Material Report).
The gold copy of the DMR shall be placed with the rejected items and the items shall be segregated.
Copies of the DMR shall be provided to the quality manager and engineering.
When records indicate inferior sub-supplier quality, it may be necessary to find other sources for the services they provide.

All materials shall remain in the holding area until the MRB (Material Review Board) consisting of designated quality representatives determines that the materials are acceptable, re-workable or scrap.
Items exempt from receiving and receiving inspection procedures will be items which do not add direct cost to a job such as:

  • Office supplies

  • Tool room supplies

  • Janitorial supplies

  • Educational materials

  • Quality documents

Items NOT exempt from receiving and receiving inspection procedures will be items which may or may not add direct cost to a job such as:

  • Raw materials

  • Materials received from special process vendors such as coating,

  • Painting, machining, heat treating, etc...

  • Tooling and gages

These are generic listings and do not necessarily include all exempt and non-exempt items.
Commercial items will not be subject to dimensional inspection unless required by the customer. However, receiving shall verify commercial item part numbers and the quantities received with the purchase orders.

2 Inspection Tables and Requirements

Receiving inspection will be conducted using these documents as guidelines:
Customer inspection requirements
Mil Std 105 (latest revision)
Statistical sampling is the preferred method of receiving inspection.

3 Material Identification

Receiving shall mark all raw materials with a unique identifier.
Marking shall be done by attaching a receiving tag or using a permanent ink marker.
Excess or leftover material shall be remarked and properly stored in the raw material inventory area. Materials that are not marked and traceable will be segregated.
Segregated material shall not be used in the manufacture of product intended for customer use, including the building of tooling, gages or fixturing.
Quality shall routinely review the raw material area to ensure that procedures are being followed.

4 Certified Materials

Certified material shall be received, inspected and identified using the same procedure as other raw materials.
The only exception is that certified material will be stored separately from general inventory.
The purchase order shall require the supplier to provide certification and test data confirming raw materials.
All material certifications shall be maintained by the Engineering department.
Material that can no longer be traced to a certification shall be segregated.
Quality shall periodically review the procedures for receiving, inspecting, marking, and storing certified raw materials to ensure compliance of these procedures.
Quality shall maintain traceability of certified materials per customer requirements and Mil.Std. specifications.

5 Accepted Raw Bar Stock

Material shall be identified by marking the material type and P.O. number using a permanent marker.
The P.O. number and material type shall be made on one end of the material.
Cuttings shall be made from the unmarked end of the material ensuring proper identification and traceability.

6 Age Sensitive Materials

Receiving shall identify, log in, and mark age sensitive materials by attaching a receiving tag to the container.
Receiving shall attach a sticker to the container and mark the following information:

  • manufactured date

  • expiration date

  • date received

This sticker is to remain on the container until it is considered to be an uncontrolled item, or the expiration date is reached, at which time the material will be properly disposed of.

7 Material & Product Returning From Outside Processes

All material or product returning from an outside process (that is non-exempt) is subject to receiving inspection requirements.

8 Non -Conforming Material

Reference the work instruction for Non-Conforming found at receiving.

<end> Control #130.2 / Rev. / A


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