Receiving Insp. Work Instructions
Control # 130.2 / Rev. / A
To establish instructions for receiving inspection of materials.
The Quality Assurance Manager or designated quality representative is
responsible for the maintenance of this work instruction.
1 Receiving Inspection [inspection requirements & instructions for
materials that require receiving inspection]
All parts and materials subject to receiving inspection shall be inspected
in accordance with customer purchase order requirements, drawings and Mil. Std.
The quality and receiving departments are responsible for maintaining
These records include but are not limited to:
Receiving shall inspect and verify all raw material by reconciling the
purchase order requirements with the packing slip provided by the supplier.
Statistical analysis is the preferred method of receiving inspection.
Receiving inspection may be omitted if the supplier has been established as a certified
vendor per requirements.All parts and materials shall be logged in upon being submitted to
If inspection is required, all parts and material received shall be routed to one of two
The receiving inspector or designated quality representative shall perform
all necessary inspections and tests to insure conformance to requirements.
Upon acceptance, the inspector or quality representative shall sign off the job card and
enter results in the receiving inspection log.
If at any time parts or materials are rejected, the individual rejecting
the material shall initiate an DMR (Discrepant Material Report).
The gold copy of the DMR shall be placed with the rejected items and the items shall be
Copies of the DMR shall be provided to the quality manager and engineering.
When records indicate inferior sub-supplier quality, it may be necessary to find other
sources for the services they provide.
All materials shall remain in the holding area until the MRB (Material
Review Board) consisting of designated quality representatives determines that the
materials are acceptable, re-workable or scrap.
Items exempt from receiving and receiving inspection procedures will be items which do not
add direct cost to a job such as:
Tool room supplies
Items NOT exempt from receiving and receiving inspection procedures will
be items which may or may not add direct cost to a job such as:
Materials received from special process vendors such as coating,
Painting, machining, heat treating, etc...
Tooling and gages
These are generic listings and do not necessarily include all exempt and
Commercial items will not be subject to dimensional inspection unless required by the
customer. However, receiving shall verify commercial item part numbers and the quantities
received with the purchase orders.
2 Inspection Tables and Requirements
Receiving inspection will be conducted using these documents as
Customer inspection requirements
Mil Std 105 (latest revision)
Statistical sampling is the preferred method of receiving inspection.
3 Material Identification
Receiving shall mark all raw materials with a unique identifier.
Marking shall be done by attaching a receiving tag or using a permanent ink marker.
Excess or leftover material shall be remarked and properly stored in the raw material
inventory area. Materials that are not marked and traceable will be segregated.
Segregated material shall not be used in the manufacture of product intended for customer
use, including the building of tooling, gages or fixturing.
Quality shall routinely review the raw material area to ensure that procedures are being
4 Certified Materials
Certified material shall be received, inspected and identified using the
same procedure as other raw materials.
The only exception is that certified material will be stored separately from general
The purchase order shall require the supplier to provide certification and test data
confirming raw materials.
All material certifications shall be maintained by the Engineering department.
Material that can no longer be traced to a certification shall be segregated.
Quality shall periodically review the procedures for receiving, inspecting, marking, and
storing certified raw materials to ensure compliance of these procedures.
Quality shall maintain traceability of certified materials per customer requirements and
5 Accepted Raw Bar Stock
Material shall be identified by marking the material type and P.O. number
using a permanent marker.
The P.O. number and material type shall be made on one end of the material.
Cuttings shall be made from the unmarked end of the material ensuring proper
identification and traceability.
6 Age Sensitive Materials
Receiving shall identify, log in, and mark age sensitive materials by
attaching a receiving tag to the container.
Receiving shall attach a sticker to the container and mark the following information:
This sticker is to remain on the container until it is considered to be an
uncontrolled item, or the expiration date is reached, at which time the material will be
properly disposed of.
7 Material & Product Returning From Outside Processes
All material or product returning from an outside process (that is
non-exempt) is subject to receiving inspection requirements.
8 Non -Conforming Material
Reference the work instruction for Non-Conforming found at receiving.
<end> Control #130.2 / Rev. / A
2006 [Precise Products]. All rights reserved.